January '06

E-mail List Serve/ih8mud forum: 
We decided to hold on to both the e-mail list and the ih8mud forum and re-asses their uses by members in 6-12 months time. 

The e-mail list is temporarily down, but should be back up shortly as we are renewing our license. Just to refresh everyone on the use of the new list: Anyone can sign up to the e-mail list by emailing to subscribe-clcc@clio.lyris.net. However several people will have access to monitoring the listserve to remove spammers and other trouble emails. Anyone can unsubscribe by using the traditional "unsubscribe" e-mail, on their own. 
We discussed the possibility of having our own system or software but decided against it at this point in time until we can increase membership. 

Loaner Tools: 
The idea of having tools accessible to club members in good standing has been floating around for years. We will start with smaller tools such as hub sockets, pitman arm pullers, but could also include welders and plasma cutters. There are also all the Toyota specialty tools that are hardly worth buying as an individual, but would make great sense for the Club to buy. 

Club Meeting Locations: 
We decided to maintain the meetings at the Alexandria Toyota dealership since this would create stability to the club. However we are open to have occasional meetings at other locations, especially in the warmer months. In the past we used to have meetings at peoples homes and we would like to revive this since it is a welcome change and a different dynamic
. 
Membership: 
We need to work at increasing membership. It was decided to elect a Membership Director (John Smith and Jim Ross). Membership will work at retaining members (old and new), welcoming new members. 
We also discussed putting together a new members  package that might include a free T-shirt, a sticker, and some literature about the club. 
Next year, we would also like to include a free calendar for all members next year. Membership dues will stay the same for now, but we will look at increasing them in the near future. 

Tech Days and Tech Presentations: 
Ross gave a presentation last meeting on his Spring Over at the meeting and did a great job. John Smith said he would do a presentation on his toy box installation and Spring Over. This is a good alternative to the tech day and gives everyone a chance to listen and ask questions, with those more knowledgeable members giving some good input. These presentations could even be recorded. 
John Smith was elected as Tech Day Coordinator. Tech day coordinator will be responsible for organizing tech days and assisting those whose trucks will be worked on. This will ensure that there is always a knowledgeable senior member present and that there is sufficient work to keep all attendees occupied. We will also video these presentations and maybe even archive them online. 
I will put together a schedule of tech days and presentations and I will post it to the website. Please e-mail suggestions or ideas, or even nominate someone for a presentation. 

Annual CLCC/TLCA Trail ride: 
Shall we create our own annual trail ride and invite the whole East coast TLCA clubs to attend? This is something we might look at doing once we have gotten the club going again, maybe in a years time… 

Other Positions: 
Social Coordinator/VP (ANDREW) will be responsible for assisting with monthly meetings outside of the dealership and other club events (this may include swap meet, TBD). I see this position being about helping to coordinate events, and more importantly, delegating the work to some of the other members. 
Trail Boss (TBD) will organize trail rides once a month or once every two months. The trail rides can be a one day event, or can be over a whole weekend (camping trip for example). 
Webmaster & List serve manager (Eugene& TBD) in charge of maintaining the web site and e-mail list once I have completed the website. 

Sebastien 
President CLCC